Director of Facilities

Chesapeake College   Wye Mills, MD   Full-time     Other
Posted on May 10, 2022
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Director of Facilities

The Director of Facilities reports to the vice president of administrative services.  The position manages and oversees the following:  capital projects, upkeep of campus facilities, grounds, maintenance, mail, print center and custodial staffs. Conducts contract negotiations with vendors, architects, and other college service contracts as needed. Assists Vice President in cost estimating and preparation of Maintenance and Repair Fund Projects and Deferred Maintenance Project listing for annual college budget plan.  Supervises and conducts performance evaluations for the Assistant Director of Facilities,  Mailroom and Copy Center Supervisor, the Maintenance Administrative Associate and all maintenance staff. Is responsible for cost estimating and budget management for all the above.

  • Conduct contract negotiations & develop the “Scope of Work’ for Architectural/Consultant services & all maintenance service agreements e.g. elevator inspection, wastewater plant monitoring, tree trimming, HVAC equipment, termite/pest control, etc.
  • Plan and administer yearly maintenance budget request for all maintenance divisions. Includes recommendations for replacement of vehicles, mowers, golf carts, and building equipment/systems.
  • Responsible for the performance of all direct reports staffs to include: Assistant Director of Facilities, mailroom, print center, and facilities personnel. 
  • Co-chair meetings and act as college liaison for flow of information between college design teams  and the architect’s design team.
  • Review and develop the college’s Five (5) Year Capital Improvement Program (CIP) with the Assistant Director of Facilities.
  • Perform cost estimating for projects listed on College Capital Improvement Plan (CIP).
  • Coordinate timely submission of the CIP to Maryland Higher Education Commission, State Department of Budget & Management, and State Department of General Services. (Backup for this responsibility if Assistant Director of Facilities is unable to perform)
  • Chair committees as needed for selection of Architects/Consultants services and make recommendations to Vice President for Administrative Services.
  • Review and approve all invoices for capital construction and college maintenance projects with input from Assistant Director of Facilities.
  • Develop annual Maintenance and Repair project list and Deferred Maintenance list
  • Provide monthly updates to Vice President on all Maintenance and Repair projects
  • Review/Approve requisitions for purchasing of all materials for Maintenance and Custodial departments
  • Compose college policies as they relate to vehicle use, key request, maintenance request and Maintenance Standard Operating Procedures.  Review/Approve all requests for these services.
  • Identify team projects, assign teams and team leaders to accomplish special maintenance projects campus wide.
  • Conduct performance evaluations for twelve direct reports and review/monitor the evaluations of their staff for accuracy and fairness.
  • Compose Request for Qualifications (RFQ) and Request for Proposals (RFP) for Architect, Consultant, and other professional services required by the college.
  • Coordinate the timely submission of the yearly Space Inventory Report to Maryland Higher Education Commission (HEGIS Code Calculations).
  • Serve as a member of the College Council
  • Obtain permits from State and County controlling agencies for construction, electrical work, erosion containment, signs, etc.
  • Evaluate weather & road conditions during any inclement weather. Make recommendation to Vice President for Administrative Services prior to 6:00 a.m. to delay college opening or close college.
  • Operate snow removal equipment until college is accessible.
  • Ability to interpret construction blueprints and specifications.
  • Other duties as assigned

Bachelor’s degree preferred. Related experience and demonstrated competency in the essential job duties may be substituted. At least five (5) years hands-on experience in a technical/building-trade field.  At least five (5) years of administrative managerial experience, preferably in construction, maintenance, or a related field.  Exemplary oral and written communication skills essential.  Record of negotiating contracts with contractors and vendors.  Ability to plan and manage multiple budgets.  Knowledge in obtaining and distribution of county, state, and/or public financing. 

  • Receive instructions through various communication media accurately and quickly.
  • Convey answers or instructions to other workers accurately and quickly.
  • Must be able to lift and move up to a maximum of 50 pounds.
  • The worker will be subject to dust, noise, fumes, and odors.
  • The workers will be exposed to inside and outside environmental conditions.
  • The physical activity of this position includes, but is not limited to: climbing, walking, stooping, kneeling, crouching, reaching standing, pulling, lifting, grasping, twisting, sitting and feeling.
  • Safety equipment will be provided where needed and required to be worn or used.
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