Special Staff Assistant
1861 - Special Staff Assistant
Salary: $45,905.60 Annually
This is a grant-funded position in the Community Outreach Prevention and Education division in the Health Department. Monday - Friday 8:00AM - 5:00PM.
Salary Grade: 46
OPEN UNTIL FILLED
Assists in managerial activities within Pima County. This is distinguished from the Special Staff Assistant-Senior classification by its organizational placement and its somewhat limited freedom and authority to act.
Please note: Successful candidates offered employment with Pima County, including current employees who have applied for new positions, are required to provide proof of COVID-19 vaccination prior to their scheduled start date. If you are unable to become fully vaccinated due to a medical disability or religious observance/practice, you must request an accommodation – accommodation forms are located online.
Duties/Responsibilities
(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)
- Assists in planning, coordinating, and implementing operational projects;
- Assists in coordinating the efforts of personnel to achieve objectives;
- Participates in the design of special projects which may be of a confidential or politically sensitive nature;
- Conducts studies and surveys on behalf of managerial or executive staff and collects pertinent information for review;
- Verifies, analyzes and interprets information and makes appropriate recommendations to management;
- Researches and writes reports which address managerial or supervisory issues;
- Assists in developing and communicating policy statements concerning managerial and supervisory practices, issues and procedures;
- Acts as the department or division representative on county committees, boards and at various meetings;
- Plans, organizes, schedules and conducts various departmental meetings;
- Establishes and maintains liaison relationships with other county departments and with various outside agencies, groups and concerns;
- Responds to public inquiries, resolves potential problems and addresses pertinent issues;
- Ensures work unit policies, procedures and activities comply with applicable federal/state statutes, regulations and county policy;
- Utilizes an automated information system to monitor, track and present data.
KNOWLEDGE & SKILLS:
Knowledge of:
- principles and practices of public sector organization and administration;
- research/analysis methodology and techniques and report preparation;
- public relations/public speaking/meeting facilitation;
- laws, regulations, statutes, policies, and procedures (county/state/federal) applicable to work unit;
- computerized data and word processing systems and various applications of automated information systems.
Skill in:
- coordinating project and program activities;
- organizing, coordinating and facilitating meetings and activities.
- communicating effectively, both orally and in writing and preparing reports;
- representing a department or division;
- researching, compiling and analyzing information and making recommendations;
- interpreting and applying statutes, regulations, policies and procedures;
- use of automated information systems to maintain/monitor data and produce documents.
Minimum Qualifications
(1) A Bachelor's degree from an accredited college or university in business or public administration, management, or a related field as defined by the appointing authority and two years of professional administrative or managerial experience.
(Additional relevant experience/education from an accredited college or university may substitute.)
OR:
(2) Four years of experience as an Administrative Specialist or closely related professional administrative classification within Pima County.
(Additional relevant experience/education from an accredited college or university may substitute.)
OR:
(3) Six years of experience as an Executive Administrative Assistant or closely related paraprofessional administrative/personnel/accounting classification within Pima County.
(Additional relevant education from an accredited college or university may substitute.)
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.
Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):
- Associates Degree or some college education.
- Minimum two (2) years experience in community organizing/public speaking/meeting facilitation.
- Minimum two (2) years experience and skill in the use of computer software, including Microsoft Office Suite, for data entry, reporting and creating presentations.
- Six (6) months creating and/or delivering training related to some aspect of communication, preferably culturally and linguistically appropriate communications.