Executive Assistant for Academic Affairs
Simpson College
Indianola, IA
Full-time
Administration / Clerical
Posted on May 7, 2021
Executive Assistant for Academic Affairs
Simpson College is now accepting applications for the position of Executive Assistant for Academic Affairs. This position provides the daily management of the Academic Affairs Office and administrative support to the Senior Vice President & Academic Dean.
Duties and responsibilities include:
- Manage all Academic Affairs faculty files.
- Maintain faculty information in the College’s database and generate reports.
- Attend five academic committee meetings and act as the meeting Secretary.
- Plan and coordinate Fall Convocation, December Commencement and Honors Convocation, as well as the annual faculty awards process
- Maintain the web and portal sites for Academic Affairs, as well as assigned faculty committee sites.
- Maintain Academic Affairs calendar
- Monitor Academic Affairs budgets and review monthly faculty department chair spending.
- General administrative duties as assigned.
Skills, knowledge, and abilities needed include:
- Excellent problem-solving skills
- Advanced Microsoft Office (Word, PowerPoint, Excel, Outlook) knowledge
- Experience working with databases, preferred.
- Ability to learn College software programs for data collection and reporting.
- Above-average grammar, reading, and writing skills to create, proof, and edit documents.
- Good oral communication
- Ability to manage multiple projects simultaneously and prioritize in order of importance or time sensitivity.
- Transcription skills
- Uphold a strict level of confidentiality.
- Ability to exercise independent judgment in situations requiring immediate
- A minimum of an Associate degree with 4 years of relevant work experience; Bachelor’s degree preferred.
Simpson offers a competitive salary and excellent benefits package, including tuition waiver benefits for eligible employees and their immediate family members. Interviews will begin immediately and continue until the position is filled.