Contract Administrator (Pre-Award Specialist)

University of Maryland College of Agriculture   College Park, MD   Full-time     Other
Posted on February 28, 2023
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Position Number: 120276
Title: Contract Administrator
Functional Title: Contract Administrator (Pre-Award Specialist)
Category Status: 33-Exempt Regular
Applicant Search Category: Staff
University Authorized FTE: 100
Unit: AGNR-Dean-Fiscal Office
Campus/College Information:
Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.

Vaccine Protocol
The University of Maryland has made the safety of our students, faculty and staff, and our surrounding communities a top priority. As part of that commitment, the University requires that students, faculty, and staff on the UMD campus be vaccinated against COVID-19. As a prospective and/or a new employee at UMD, you will be required to comply with the University’s vaccination protocol. Proof of full vaccination will be required before the start of employment in order to work at any University of Maryland location. Prospective or new employees may seek a medical or religious exemption to the vaccination requirement at and must have an approved exemption prior to the start of their employment. Failure to provide proof of vaccination or to obtain approval for a medical or religious exemption will result in the offer of employment being rescinded.
Position Summary/Purpose of Position:
The Pre-Award Specialists (PAS) provides support to the College of Agriculture and Natural Resources (AGNR) faculty members for pre-award sponsored projects and other restricted proposal submissions as required. The PAS assists faculty members with the preparation of proposals and oversee their final submission to the sponsor. In collaboration with the AGNR Assistant Director of Pre-Award Services, the PAS also coordinates and serves as liaison with the AGNR Research Office, the Office of Research Administration (ORA), departmental support staff, department Chairs, agency representatives, and PI’s to respond to pre-award related issues and questions during the proposal preparation and submission process. 

As a member of a multi-person team, each PAS is primary responsible for sponsored projects generated from specific departments and/or University of Maryland Extension programs within AGNR and report to the Assistant Director of Pre-Award Services within the Dean’s Office.
Minimum Qualifications:
Bachelor’s degree, preferably in Business Administration, Accounting, or a related field.

    • A minimum of three years of experience in electronically-administered Research Administration.
    • One to two years of progressively responsible experience in grants management, forecasting, budgeting, or reconciliations.
    • Prior experience required working with and managing grant submissions.
    • Experience with electronic research systems such as, NSFFastlane/, NIH Commons/ASSIST, etc. 
    • Experience with Kuali Research. Experience with University-specific accounting systems such as Kuali Financial System (KFS), PeopleSoft, or equivalent.


Knowledge, Skills, and Abilities:
  • Proficiency with using standard office and business software applications.
  • Ability to communicate effectively both verbally and in writing.
  • Ability to work independently on assignments.
  • Ability to handle sensitive and confidential matters with discretion and tact.
  • Knowledge of budgeting, particularly within categories pertinent to submission of grant proposals.
  • Possess quantitative skills and experience in the preparation of financial reports. 
  • Working knowledge of federal regulations regarding fiscal management of federal funds such as OMB Circulars and Federal Acquisition Regulations. 
Preferred Education:
Master’s degree preferred.

Preferred Knowledge, Skills, and Abilities:
Adept with Microsoft Excel.
Additional Certifications:  
Additional Information:  
Job Risks Not Applicable to This Position
Physical Demands
Typical office environment, occasional moving of boxes, computers, and peripherals may be required.
Posting Date: 10/17/2022
Closing Date:  
Open Until Filled Yes
Best Consideration Date 11/17/2022
Diversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. Curriculum Vitae
  4. Unofficial Transcript
  5. Reference Letter 1
  6. Reference Letter 2
  7. Reference Letter 3
Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this position?
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